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Artist’s Administrative Assistant

Professional full time artist/painter located in Nashville, TN, seeks part-time administrative assistant to keep the artist organized and relieve her of administrative details. This is a multi-faceted position that involves overseeing different aspects of administration, marketing, research, management, sales, and client-gallery relationships for artwork and one-of-a-kind custom mural wallcoverings.


The ideal candidate must be interested in art and the business of art with a strong desire to learn all aspects of the art world. The Administrative Assistant should have a developed aesthetic and artistic eye, be presentable, personable and above all else, have a positive response to the artist’s work.


Key Aspects of Role:


  • Independent contractor (1099) responsible for individual taxes, working 6 - 16 hours a week at                     $25/hour, and running errands using their vehicle

  • Ability to work remotely (90%) with the ability to assist the artist in the studio or attend occasional in-person      meetings at primary location near West End & White Bridge Road as well as on project sites

  • Participate in team-oriented activities with a collaborative, understanding, and personable boss

  • Execute a variety of, as well as routine, activities

  • Play an integral role in supporting the artist on the business of creating fine art and producing a custom

  • mural wallcovering


Job Description:


  • Execute administrative work such as answering email inquiries on art and mural wallcovering, inventory management, list management for clients, document set-up for record-keeping, logistics for shipping, and arranging transportation for artwork

  • Schedule and coordinate wallcovering projects including taking measurements, photos, gathering all information needed for proposed project estimates as well as correspondence & billing connected with wallcovering projects, art sales and art representation

  • Work with the wallcovering production company and wallpaper hangers through installation

  • Serve as liaison to galleries, interior designers, and clients

  • Attend meetings with designers, clients, architects, wallpaper installers, printer and wallpaper manufacturer, graphic artist, website manager, photographers, galleries & design showrooms, take notes, and present clear information about the artist’s work and process & follow-up

  • Participate in marketing at the direction of a professional marketing firm in addition to coordinating marketing activities with website manager, social media manager, art manager and photographer

  • Research (online, professional publications, etc.) and conduct phone inquiries


Personal Characteristics, Skills and Areas of Knowledge:


  • Organized, detail-focused, pro-active, enthusiastic, customer service orientation and a sense of humor

  • Excellent grammar and writing skills for email replies and other correspondence

  • Discretion and confidentiality with business matters and clients

  • Computer Skills: Knowledge of MS Office (Excel, Word, Outlook, PowerPoint, etc.)

  • Mac skills a plus +


Email resume, references, and cover letter to No phone calls. The deadline for submission is September 30th at 12:00 P.M.


Charlotte Terrell is a professional full time artist/painter. For more about her work, visit Instagram, @charlotteterrell, and see the following links:    

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